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Compliance / SHEQ team reviewing evidence files — certificates, signed checklists, and a renewals calendar in a serious operational setting. Calm, ordered, in control.
full-bleed 21:9 · editorial · client-contextual
Home/ Products/Compliance Tracker
Products · 04 — compliance & risk

Compliance Tracker

Keep obligations, evidence, deadlines, and regulatory risk visible before they become problems.

Compliance Tracker helps teams turn scattered obligations, documents, expiry dates, evidence requests, and internal responsibilities into a visible operating system.

Bring the checklist, policy, or audit trail that keeps slipping. We'll map where the risk is hiding.

Hero · full-bleed
The hyper-real photograph fills the whole stage; a live data layer drifts over it and a cinematic scrim keeps the headline crisp. Hi-fi: Lusion-grade depth.
02
The pain

Compliance rarely fails because nobody cares. It fails because obligations are scattered and deadlines are remembered too late.

Ownership is unclear, evidence goes missing, and the organisation carries exposure it can't even see — until an audit or client request turns it into a crisis.

Visible pain
The audit scramble

When the request lands, the team drops everything to prove what should already be on file.

Hidden cost
Missed renewals & expiries

A lapsed certificate or deadline can stall work, weaken a bid, or trigger penalties.

Strategic consequence
Invisible exposure

Risk the leadership can't see is risk it can't manage — until it's already a problem.

Pain · relief, not fear
This page should reduce anxiety — show that compliance can become visible, owned, and calm.
03
The broken current workflow

Today, obligations slip through the gaps until something goes wrong.

01
Requirement identified
02
Added to a spreadsheet or email thread
scattered
03
Evidence collected manually
slow
04
Ownership becomes unclear
unowned
05
Expiry dates pass quietly
missed
06
Audit or client request arrives
pressure
07
Team scrambles to prove compliance
scramble
⚠ Before · the scramble

Obligations sit in scattered lists with no clear owner, no live status, and no warning before a deadline passes.

With VULA · the golden thread

Every obligation gains an owner, a deadline, the evidence required, a risk status, and an alert — held in one living record.

Workflow visual · motion
Obligation → owner → evidence → deadline → risk status → audit pack.
04
What it is

A guided workflow for tracking obligations, evidence, deadlines, ownership, and compliance risk across the business.

It does not replace legal, safety, or compliance judgement. It gives the responsible team a clearer operating layer.
Tracks obligations across SA regulators
South African Revenue Service the dtic B-BBEE Commission CIDB
FrameworksPOPIAFICAB-BBEEOHSA
SHEQ officer at a compliance status board
05
How it works

Define → structure → flag → review → maintain.

One recurring green thread connects every step — the same thread that runs through the whole product.

01
Upload or define the compliance requirements
02
Structure by category, owner, deadline, evidence & risk
03
Flag missing evidence, deadlines & unclear ownership
04
Create review cycles & status views
05
Humans review evidence & approve status
06
Maintain a living compliance record
automated by the tracker ◐ human review & approval
The watch

Nothing slips.
Nothing
surprises you.

Obligations, evidence and deadlines stay visible — long before they become problems.

06
Core outputs

What the team gets back.

Delivered the way your team already reads updates — as they land.

9:41Outputs · as they're ready
VULA · Compliancenow
Obligation register
VULA · Compliancenow
Evidence checklist
VULA · Compliance1h ago
Deadline tracker
VULA · Compliance3h ago
Owner matrix
VULA · Compliancetoday
Risk status view
!
VULA · Compliancetoday
Missing evidence list
Obligation registerdemo · representative
ObligationOwnerStatus
B-BBEE certificate renewalFinancevalid
CIDB registrationMD office60 days
Letter of Good Standing (COIDA)HRexpired
ISO 45001 surveillance auditSHEQdue
Tax clearance (CSD / PIN)Financevalid
Risk status & deadlinesdemo · representative
Expired obligations2
Due < 30 days5
Missing evidence7
Current & on file38
◇ status illustrative · grounded in your real obligations at runtime
Sample output · preview
Safe, representative demos. Hi-fi: built from your real obligations & evidence.
07
Adjacent value

The value goes beyond passing the next audit.

+
Less audit scramble
+
Clearer accountability
+
Better supplier / client readiness
+
Reduced missed renewals
+
Stronger internal governance
+
Better tender compliance support
+
Evidence packs for enterprise clients
+
Management visibility into exposure
+
A calmer, more confident team
08
The VULA offer

Bring us one compliance area that feels messy. We'll map the obligations, evidence gaps, deadlines, owners, and risk signals into a visible tracking workflow.

Dream outcome
Compliance feels visible & controlled
Calm, not crisis.
Higher likelihood
Start with one real compliance area
Prove it, then expand.
Shorter time
First tracker scoped from your documents
Quick to stand up.
Lower effort
You bring policies, checklists, evidence
We map the structure.
Offer · 100M logic
Dream outcome × likelihood ÷ time × effort — made concrete around one messy area.
09
Trust, control & human-in-the-loop

The tracker surfaces risk. People make the call.

Humans approve compliance status
Status is confirmed by the responsible person, not assumed by the tool.
It surfaces risk; it doesn't make legal calls
Legal and compliance experts still make formal determinations.
Evidence remains reviewable
Every status traces back to the underlying evidence.
Owners & approvals are visible
Sensitive records are access-controlled; accountability is clear.
10
Not a chatbot

An obligation & evidence workflow — not a policy chatbot.

✕ A policy chatbot
  • Answers questions about a policy document
  • Tracks nothing over time
  • No owners, deadlines, or evidence
  • Leaves the exposure invisible
Compliance Tracker
  • + A living register of obligations
  • + Owners, deadlines, evidence & status
  • + Alerts before things lapse
  • + Compliance status visible over time
11
Data & confidentiality

Sensitive records, handled responsibly.

🔒
Legal, HR, safety & supplier records
Compliance data is treated as confidential client material.
Role-based access
People see only the records their role requires.
Evidence retention follows your policy
Retention and review rules match your obligations.
Defined storage, view & approval rules
What's stored, who can view it, and who can approve it is set up front.
12
FAQ / objections
Is this legal advice?
No. It helps track obligations and evidence. Legal or compliance experts still make the formal judgements.
Can it handle different compliance types?
Yes — starting with one defined area and expanding as the workflow stabilises.
What if our evidence is incomplete?
The tracker makes missing evidence visible so the team can close the gaps deliberately, not in a panic.
Can it help with tenders?
Yes. Compliance evidence and returnables can directly support tender readiness.
13 · Start here

Bring the compliance area that keeps becoming urgent. We'll help make it visible before the next scramble.